Polymathic Group

POLYMATHIC PRESENTS

CONSTRUCTION ACCOUNTING

Basic Product Information


Version: 5.0
Publisher: Polymathic Computer Corporation
Address: 100-245 Yorkland Blvd.
Toronto, Ontario M2J 4W9
Tel: (416) 490-8010
Fax: (416) 490-8275
Copyright held by: Polymathic Computer Corporation
Trademark held by: Polymathic Computer Corporation
Operating Systems: Windows Server 2008 64-bitWindows Server 2008 32-bit
Windows Server 2003 64-bitWindows Server 2003 32-bit
Windows 7 64-bitWindows 7 32-bit
Windows Vista 64-bitWindows Vista 32-bit
Windows XPWindows 98
Windows NTNovell
MS-DOS
Minimum Memory: 512MB


CONSTRUCTION ACCOUNTING

Our Construction Accounting system was developed specifically for contractors and sub-contractors of all sizes in all phases of construction. The system meshes an advanced data processing and control system with sophisticated, yet simple-to-use, on-line management information in any or all of the following areas:
  • Payroll
  • Accounts Receivable
  • Accounts Payable
  • Job Cost Analysis
  • Purchase Order Control
  • General Ledger & Budgetary Control
  • Construction Accounting is a fully integrated total management information and accounting system built around Application Modules that can be personalized to user's needs.

    EASY TO USE
    The Construction Accounting system is an on-line and user-oriented system. All data tasks utilize easy-to-understand video screen formats which prompt even relatively unskilled operators simply to fill in the blanks.

    SYSTEM INTEGRATION
    All systems are fully integrated. You do not have to enter data twice. When data is entered, it will automatically be passed to other systems that also need that data.

    DATA VALIDITY
    Because all data processed by the Construction Accounting system is user-oriented and controlled, we've written special accuracy safeguards to prompt users to enter current data. The system automatically edits all data for consistency and reasonability, validates against master files displaying names and descriptions when appropriate, and totals batches for all long repetitive numeric entries.

    DATA SECURITY
    The Construction Accounting system protects all data files from unauthorized access by limiting the availability of files to individual users. In addition, the use of the various applications is further restricted to those authorized and who use the correct password.

    INSTALLATION TIME
    You can start using the Construction Accounting almost immediately. Your first application-payroll, for example-can be up and running within the first month. And when you'd expect to wait many months to start reducing operating costs and saving money, that's an advantage that really pays off) Thereafter, we can fit other applications of the CAS to your environment as fast as your people can master the relatively simple user skills - 6 months at the most, usually in 90 days.

    TRAINING AND DOCUMENTATION
    Complete documentation is provided with each system. In addition, training is available at either Polymathic or at the user's site. Polymathic will make sure that your people learn to use the system correctly.

    USER SATISFACTION
    Polymathic is committed to provide the user with a system to meet his needs. All the sub-systems have been designed to be easily modified, and many options are available without any reprogramming.


    PAYROLL

    Overview

    Canadian Payroll: A comprehensive, time-saving payroll system that calculates and prints cheques and provides distribution to multiple General Ledger accounts (interacts with General Ledger Program). The program gives you efficient handling of hourly, salaried and commissioned employees. Calculate income tax, U.I.C., C.P.P., Q.P.P., regular overtime and vacation pay for all provinces and territories. Quickly and easily print T-4 slips, pay cheques and a variety of other useful reports.

    Features



    ACCOUNTS PAYABLE

    Overview

    Polymathic's Accounts Payable system is designed to provide the user with an effective yet economical means of controlling cash disbursements and outstanding invoices. This system can be interfaced with the Job Cost and General Ledger systems.

    Flexibility has been built into the system to give the user as much freedom as possible. Cheques can be written by hand as well as on the computer without any loss of control.

    All outstanding invoices are summarized by vendor and summary totals are shown for all future pay dates to assist the user in controlling the cash flow.

    Entries can be changed or deleted with the proper adjustments being made to the related sub-systems automatically. Discounts can be computed automatically.

    The system is completely under the user's control. Inquiries can be made into outstanding invoices by vendor. Cheques can be generated and printed later whether one check or a hundred, the system will enable you to get cheques when you need them.

    The following reports are available:



    JOB COSTING

    Overview

    The Job Cost system brings together the expenses and billings from all facets of a job. It can automatically interface with the Payroll, Accounts Payable, Accounts Receivable and General Ledger Systems for input. Its purpose is to produce an up-to-date accurate report for a given job. This report eliminates the need to look at payroll for labor cost, accounts payable for material, sub-contract, and other costs, as well as any other reports containing costs which rightfully should be charged to a job.

    The system provides on-line updating and inquiry to all jobs. The data is up-to-date as of the last update run (updates can be run as often as necessary). Reports can be printed upon request for one or more jobs.

    Estimate figures can be entered from the estimator's bid sheet when the job is received. They can then be updated as required.

    Each category of costs carries estimate, cumulative, cost to complete and variance figures.

    Finally, detail information can be shown for all codes and categories.

    All of the above information is actually controlled by job numbers. It is totaled by job to provide a complete picture, or each job can be displayed separately.

    In summary, Polymathic's Job Cost System is probably the most vital link of the entire General Accounting System. This phase will normally justify the cost of the entire system.


    PURCHASE ORDER

    Overview

    Polymathic's Purchase Order System is designed to provide the user with a simple means of controlling the flow of purchase orders, and its interaction with the Accounts Payable and Job Cost systems.

    The system is designed to enable the user to update purchase orders on-line. The disposition of the purchase order is entirely up to the user. Purchase orders can be changed or deleted with the appropriate adjustments being made automatically to any other related system.

    The system enables the user to update, inquire, or delete any purchase order, while also enabling the entry of receipts and specific items of any purchase order. Each on-line function that affects the purchase order in any way will generate an audit listing of any changes and prepare the necessary information for any other related system.

    The system is very flexible, enabling the user to keep records of the lump-sum purchase orders, or with detailed receipts and/or detailed items of the purchase order In either case, the system is effective, yet economical.

    The following reports are available:



    ACCOUNTS RECEIVABLE

    Overview

    Polymathic offers an open-item Accounts Receivable system. The system can be interfaced with Polymathic's General Accounting System, and performs all of the required functions relating to the analysis, verification, and maintenance of accounts receivable transactions.

    The Accounts Receivable system is updated as each entry is made. All transactions and file maintenance are done on-line to provide the most up-to-date possible data. Each client is up-to-date as of the last transaction. Thus, you will know what is outstanding now, not what it was last week or last month.

    Reports are available are:



    GENERAL LEDGER

    Overview

    A powerful, time-saving system developed by chartered accountants that eliminates tedious paperwork. Number of accounts limited only to amount of available disk space. User-defined Chart of Accounts, or Standard Chart of Accounts. User friendly data entry. System provides user with simple questions to answer with alternatives displayed on the screen. Automatic writing of debits and credits for all transactions. Data entered into the memory of the computer from one program can be automatically accessed by any of the other programs. The system is designed so that the user is required to have a minimum knowledge of accounting or computers.

    Features


    Commonly Asked Questions

    1. What is the maximum number of General Ledger accounts which can be created and maintained? Limited only by disk space
    2. Can accounts be allocated to profit centres? yes
    3. What is the maximum number of profit centres? 99
    4. Can the financial statements be set up to compare current year's figures to those of the previous year? yes
    5. Can the financial statements be set up to compare current year's figures to budgetary figures? yes
    6. Can the accounting period be fiscal as well as calendar? yes
    7. How often can the various reports be produced? on demand
      quarterly
      monthly
      annually

    8. Can the system automatically pick up accruals from subsequent periods? yes
    9. What reports can be produced? general journal
      chart of accounts
      detailed trial balance
      summary trial balance
      financial statement grouping codes
      balance sheet (10 options)
      general ledger posting analysis
      accruals listing
      profit and loss statement (10 options)
      general ledger account analysis schedules