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Product specifications

Accounting software: summary of features.

A complete specification sheet for the Polymathic accounting modules — pricing, supported platforms, security, module integration, and a feature-by-feature breakdown of General Ledger, Accounts Payable, Accounts Receivable, Inventory, and Order Entry.

Contents

Pricing

Module prices.

Module prices

All prices in Canadian dollars (CAD).

General Ledger (G/L)
$750.00
Accounts Receivable (A/R)
$750.00
Accounts Payable (A/P)
$750.00
Order Entry (O/E)
$750.00
Inventory
$750.00
Payroll
$900.00
Fixed Assets
$750.00
Time Accounting
$750.00
Purchasing
$750.00
Job Costing
$1,500.00
Network system manager
$995.00
Single-user system manager
$100.00

Support

Technical support and training.

Technical support

Toll-free number
No
Third-party support
Yes
Certified consultant training
Yes
Certified dealer/reseller training
Yes
On-site training
Yes
Printed tutorials
Yes
On-line tutorials
No
Electronic mail support
Yes

Special features

Interfaces with electronic forms packages
Yes

Platform

System, security and integration.

Multiuser system features

Maximum number of concurrent users
Unlimited
Displays list of users currently logged in
Yes

File and record locking

Lists last database conflict
No
File lock allows read-only access
Yes
Locks message lists
Yes
Automatic retry of locked records after delay
Yes
Record lock allows reading by other users
Yes

Security

System password
Yes
Reporting privileges defined by password
Yes
Audit of successful and unsuccessful access
No
File encryption
No
Maximum number of characters per password
5

Supported operating systems

Windows 11, 10, 8.1, 7
Yes
Windows Server 2025, 2022, 2019, 2016, 2012, 2008
Yes

Imports and exports

Every listed format is supported in both directions.

Delimited ASCII files
Import & export
SDF ASCII files
Import & export
.DIF files
Import & export
SYLK files
Import & export
.DBF files
Import & export

Application system manager

Quick maintenance for master file items
Yes
Master file inquiry using windows
Yes
User-defined options on each menu
No
Customer configuration or user menus
No
Modifiable pop-up window
No
Full-screen editing
Yes
Macro facility
Yes
Data dictionaries
Yes
Spool to any network printer
Yes

Module integration

G/L with Inventory
Yes
G/L with Fixed Assets
Yes
A/P with Job Costing
Yes
A/P with Purchasing
Yes
A/P with Time Accounting
Yes
A/R with Job Costing
Yes
A/R with Order Entry
Yes
A/R with Time Accounting
Yes
Purchasing with Fixed Assets
Yes
Purchasing with Inventory
Yes
Purchasing with Job Costing
Yes
O/E with Purchasing
Yes
O/E with Inventory
Yes

Graph generation

Financial statements
No
Aging reports
No
Chart of upcoming cash requirements
No
Cash flow statements
No
Cash flow worksheets
No
Actual-to-budget comparison for any month
No
Present-to-prior-year comparison for any month
No
Ad hoc inquiry drawn from several modules simultaneously
No

Program modification

Source code available
No
Manufacturer makes code modifications
Yes
Manufacturer makes form, report, and screen modifications
Yes
Developer's guide available
Yes

General Ledger

General Ledger.

Summary

Maximum number of accounts
Unlimited
Maximum number of companies
Unlimited
Maximum number of departments, subaccounts and divisions
Unlimited
Maximum number of open months
25
Maximum number of fiscal periods
13
Dollar limit on transactions
$1 billion

Functions

Processing suspended for unbalanced amount
Yes
Automatic reversing entries
Yes
Automatic recurring entries
Yes
Consolidations of different companies
Yes
Entrance of next year's budget this year
Yes
Percentage calculations (various)
Yes
Percentage calculations (constant)
Yes
Standard monthly allocations performed
Yes
Imposition of transaction dollar limits
No
Processing of 2 years simultaneously
Yes
User-definable account structure
Yes
Built-in on-line graphing
Yes
Other modules post detail to G/L automatically
Yes

Reports

Changes in financial position statement
Yes
Components of working capital report
Yes
Cash flow statement
Yes
Cash flow report
Yes
Cash flow calendar listing projected cash by date
Yes
User-defined balance sheet
Yes
User-defined income statement
Yes
User-defined statement of changes
Yes
User-defined column size
Yes
User-created descriptive captions
Yes
Analytical review ratios
Yes
Month-by-month financial statements for twelve months of the current year, with comparative numbers for twelve months of the previous year
Yes

Special features

Integrates directly with electronic forms packages
Yes
Imports/exports data from/to DBF and ASCII file formats
Yes
Generates laser quality financial statements
Yes
Model charts of account for different industries
Yes
Direct import of data files from other software
Yes
History files kept for all transactions from inception
Yes
Individual user printer definition files
Yes
Schedules, working papers, lead sheets and audit reports automatically produced
Yes
Extract chosen records from data files for audit purposes
Yes
All reports are sent to print file in ASCII format
Yes

Accounts Payable

Accounts Payable.

Summary

Maximum number of invoices per payment
Unlimited
Maximum number of account distribution fields
Unlimited
Maximum number of bank accounts supported
Unlimited
Maximum number of vendor addresses
1

Data maintained on a formatted screen

Vendor “pay-to” address
Yes
Alternate “order-from” address
Yes
Purchases made this year to date
Yes
Purchases made last year to date
Yes
Total purchases last year
Yes
Date and amount of last purchase
Yes
Last cheque number, amount and date
Yes

Functions

Detects duplicate invoice numbers for the same vendor
Yes
Checks duplicate voucher number for same-vendor voucher
Yes
Performs quick add of vendors
Yes
Writes one cheque per voucher
Yes
Customizes cheques
Yes
Prints cheques including MICR encoding
Yes
Limits on-line lookup of accounts to A/P accounts only
No
Records 1099 information on-disk for electronic filing
No
Has date-triggered recurring batches
No
Has user-triggered recurring batches
No
Tracks recurring batch by amount paid
No
Automatically purges inactive vendors
No
Reinstates voided invoices
No
Reconciles cheques against bank statement
Yes
Lists outstanding cheques
Yes
Captures any statistical data (such as units purchased)
No
Maximum number of G/L distribution accounts
Unlimited

Reports

Cheque reconciliation
Yes
Purchase analysis by region
Yes
Cash projections by due dates
Yes
Cash projections by discount dates
Yes
Cash discounts lost
Yes
Year-to-date vendor detail report
Yes

Accounts Receivable

Accounts Receivable.

Summary

Maximum number of customers
Unlimited
Maximum number of open transactions
Unlimited
Offers salesperson codes
Yes
Maintains date and amount of last sale
Yes
Maintains high balance due in past 12 months
Yes
Maintains average days-to-pay (past 12 months)
Yes

Functions

Supports multiple cash accounts for cash receipts
Yes
Has date-triggered recurring batches
No
Has user-triggered recurring batches
No
Tracks recurring batches by amount received
No
Allows multiple A/R accounts
Yes
Writes off small differences between receipts and invoices
Yes
Tracks commissions based on gross profit or invoice totals
Yes
Links commissions to payroll module
No

Reports

Automatic (recurring) billing
Yes
Limits statement printing for past-due customers
Yes
Sales analysis by customer category
Yes
Overdue aging report
Yes
Year-end statement
Yes
Sales analysis by product
Yes
Cash forecast by due date
Yes
Pick tickets
Yes
User-defined aging periods
Yes
User-specified aging for trial balance reports
Yes
User-designed invoices
Yes
User-designed statements
Yes
Detail deposit slips for cash received
Yes
Report of cash discounts not taken
No

Special features

Electronic sales invoices and customer statements
Yes
Integrates directly with electronic forms packages
Yes

Inventory

Inventory.

Summary

Number of item-code characters
12
Year-to-date cost of sales
Yes
Committed quantity
Yes
Last sale date
Yes
Multiple vendors for same item
Yes
Average costing
Yes
Standard costing
Yes
Last-in-first-out / First-in-first-out
No
Number of layers for FIFO
No
Number of price levels
5
Discount quantities
Yes
Discount percent
Yes
On-line graphs built into Inventory module
No
Price by customer class
Yes
Price by product class
Yes
Markup pricing
Yes
Fractional pricing
Yes
Prior total of 12-period sales (quantity and dollar amount)
Yes
User-specified units of measure
Yes
Each part number allowed to have its own G/L distribution
Yes
Bar-code label printing
No

Reports

Inventory price list
Yes
ABC analysis
Yes
Serial number aging report
No
Inventory turnover trend report
Yes
Log of transfers between warehouses
Yes
Ranking by gross profit dollars
Yes

Order Entry

Order Entry.

Data maintained on a formatted screen

Tax-exempt number
Yes
Commissions paid
No
Shipping method / ship-to
Yes
Multiple ship-to locations
Yes
Credit rating
Yes
Sales (year-to-date)
Yes
UPS zone code
No
Average number of days to pay by customer
Yes
Credit hold check
Yes
Credit limit check
Yes

Functions

Quick add of inventory items
Yes
On-line lookup of alternate items on hand during order entry
Yes
Line-item discount application
Yes
Pricing table for markups or discounts based on customer type
Yes
Maximum number of line items
Unlimited
Generates COD shipping labels
Yes
Generates UPS-approved mailing labels
No
Calculates discount on gross sales before tax and freight
Yes
Calculates multilevel taxation
Yes
Has multiple currency support for international business
Yes
Computes sales commission
No

Reports

Back-order reports
Yes
Cancelled and completed orders
Yes
Inventory commitment
Yes
Packing list
Yes
Bill of lading
Yes
Sales commissions due
No
Past-due list
Yes

Special features

Serial number tracking
Yes
Rapid invoicing
Yes

Questions about a module

Need detail this sheet doesn't cover?

Specifications change as the software develops. Contact us to confirm current capabilities, discuss configuration, or arrange a walkthrough of any module. Call 416-204-7560 or email the team.

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