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Accounting module

General Ledger — Working Paper System

A flexible, accountant-developed general ledger system for reporting, budgeting, financial statement preparation, and integrated data access.

At a glance

Powerful financial control without tedious paperwork.

Developed by chartered accountants, the General Ledger Working Paper System is designed to simplify accounting work, reduce manual effort, and make financial information easier to organize, review, and report.

  • Number of accounts is limited only by available disk space.
  • User-defined and standard chart of accounts structures are supported.
  • Data entry is user friendly, with simple prompts and on-screen alternatives.
  • Debits and credits are written automatically for transactions.
  • Information entered in one program can be accessed automatically by others.
  • The system is designed for users with only minimal accounting or computer knowledge.

Key advantages

What the ledger gives you day to day.

Three areas where an accountant-built ledger pays back the effort — an account structure that bends to the work, reporting produced on demand, and figures that stay connected to the rest of the system.

  1. Flexible account structure

    Variable account descriptions, flexible groupings, and a structured account design that supports both detail and summary reporting.

  2. Reporting on demand

    Financial statements, trial balances, analyses, and comparative information whenever management or accounting staff need them.

  3. Integrated financial workflow

    General Ledger activity stays connected to receivables, payables, payroll, order entry, inventory, fixed assets, and time accounting.

Features

Core capabilities of the General Ledger system.

Built to support detailed accounting work, flexible reporting, and efficient day-to-day processing across a wide range of organizations.

Integration & platform

  • Interacts with Accounts Receivable, Accounts Payable, Payroll, Order Entry, Inventory Management, Fixed Assets, and Time Accounting.
  • Designed to handle companies in any industry and of any size.
  • Transfers data processing printouts directly into word processing and spreadsheets.
  • Uses a four-digit alphanumeric major account and a two-digit numeric subaccount number.
  • Multi-divisional features support up to 99 individual profit centres.
  • Easily accommodates any financial period.

Account structure & control

  • Variable account descriptions provide complete flexibility.
  • Flexible account groupings allow several accounts to be summarized under one heading.
  • Summarized or detailed chart of accounts can be printed at any time.
  • Unlimited general ledger accounts may be scheduled by individual transaction.
  • Accounts may be scheduled in any order.
  • Invalid account numbers are automatically rejected.

Processing efficiency

  • Flexible reports can be tailored to different requirements.
  • Income and expense percentages are calculated automatically.
  • Accounts are automatically closed at year-end and balances transferred forward.
  • Standard journal entries can be set up and posted automatically.
  • A field duplication key lets repeated information be duplicated from one transaction to the next.
  • Unlimited number of journal entries.

Reporting & analysis

  • Financial statements may be produced on demand.
  • Annual budget amounts can be maintained.
  • Account history is accumulated and stored automatically.
  • Comparative statements may be produced.
  • Accruals are automatically picked up from subsequent periods.
  • Leadsheet production is supported.
  • Standard or existing charts of accounts and financial statement codes can be duplicated for new companies.

Commonly asked questions

Specifications and answers at a glance.

The questions asked most often about General Ledger capacity, periods, and reporting, with the short answers alongside.

What is the maximum number of General Ledger accounts that can be created and maintained?
Limited only by available disk space.
Can accounts be allocated to profit centres?
Yes
What is the maximum number of profit centres?
99.
Can financial statements compare the current year to the previous year?
Yes
Can financial statements compare the current year to budgetary figures?
Yes
Can the accounting period be fiscal as well as calendar?
Yes
How often can the various reports be produced?
  • On demand
  • Quarterly
  • Monthly
  • Annually
Can the system automatically pick up accruals from subsequent periods?
Yes
What reports can be produced?
  • General journal
  • Chart of accounts
  • Detailed trial balance
  • Summary trial balance
  • Financial statement grouping codes
  • Balance sheet (10 options)
  • General ledger posting analysis
  • Accruals listing
  • Profit and loss statement (10 options)
  • General ledger account analysis schedules

General ledger software

Need a stronger financial reporting and working paper system?

Speak with Polymathic Group about General Ledger configuration, financial statements, reporting workflows, and integrated accounting.

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